The modern technology used in urgent care doesn’t need to stop with medicine. An often overlooked facet of operating an urgent care facility is how employees and physicians gain access to the building and various areas within the clinic. Most still use a traditional lock and key system for securing doors despite its deficiencies in security and convenience. Sophisticated access control systems will let urgent care managers secure all door types, from sliding glass entry doors and elevators to medical supply cabinets and drawers.
Keys Create Vulnerabilities, Especially in Urgent Care Clinics
The most obvious downfall of using a traditional lock and key system to secure your urgent care clinic is the security risk it creates. Employees potentially sharing, losing, or copying keys leaves urgent care clinics vulnerable to theft. Mitigating this risk and maintaining patient and staff safety is costly when using keys. Any time a single key goes missing, all keys have to be replaced and locks have to be rekeyed or replaced. Clinics not only need to account for the cost of rekeying or replacing locks, but also time lost collecting and redistributing the new keys to the correct employees.
Revoking access as a result of terminated employment is an additional complication. Electronic smart locks not only streamline these procedures, but also mitigate security risks. Even with physical credentials, like fobs or proximity cards, a sophisticated access control system will let managers deactivate or revoke access in an instant.
Other Credential Types are Faster and More Versatile
Things tend to move fast in medical clinics. People know how to use keys, but what slows employees and physicians down is having to keep track of multiple keys and finding the right one on their key rings. Pin codes, swipe cards, fobs, and biometric readers are all quicker, more reliable, or more secure types of access credentials. Not to mention they are easier for users to keep track of. The technology that powers smart locks can be easily programmed to grant or deny access to multiple types of doors — from exterior entryways to elevators to parking gates.
Smart Locks Can Be Used to Control Varying Levels of Access
It’s impossible to provide each employee with a customized level access without a mess of jangling keys in their pocket. At urgent care clinics, there’s a need to create a hierarchy of access depending on the employee’s role. There might be a set of physicians that need to access storage closets where medicine is stored or an operations manager that should be able to access every area but the medicine closet. Smart locks controlled by a centralized management dashboard makes it easy to assign and implement different levels of access.
Upgrade Your Access Control System to Streamline Staff Scheduling
Advanced access control not only protects assets and people, but it also creates efficiencies in the way your urgent care clinic operates. Cloud-based access control systems with have methods that let you easily integrate with existing HR and scheduling software systems. Schedulers are able to assign shifts and administer access codes in one place. Codes can automatically be created for universal clinic access or limited access, depending on the employee’s role, position, and work hours. A single access control system also simplifies procedures for handling employee turnover or termination, since codes can be revoked in an instant.
Taking the Next Steps Towards a More Sophisticated Access Control System
Because of expanding regulations and growing security and privacy concerns, keys are starting to make less sense for urgent care clinics. No matter the size of the clinic, it’s important to find an access control method that delivers convenience and security.
RemoteLock’s EdgeState is a cloud-based access control system that’s compatible with multiple types of doors and credentials. To find out if EdgeState could improve access and management of your urgent care clinic, connect with a RemoteLock representative.