Using Access Control to Expand College Facility Hours

November 19, 2019

library doorway

Students benefit from a variety of campus facilities like food halls, labs, libraries and gyms. Students have the comfort of not needing to venture far from campus to get what they need. What they might not realize is that their availability to these resources comes at a great cost to their institution. Leaders and administrators of colleges and universities are constantly grappling with staffing and management concerns associated with keeping resources secure and open for students. Transitioning to a software-based access management solution can save time and money for universities.

Coping with Staffing Challenges

Many college facilities are supported by a regular workforce and bolstered by student labor. Because of this, placing jobs becomes a unique problem for universities with smaller student bodies. Universities have to be creative about getting the right employees to work in the buildings and halls that students occupy, especially ones with long open hours like dining halls. Smaller schools simply hold narrower open hours than their larger university counterparts, but this presents an issue to the students of these universities, who are held to the same academic standards. Because of the size of their institution, students don’t have the same resources available to them. 

With a software-powered solution, the burden of security can be placed on technology rather than people. Universities can stop worrying about having people staffed to close and lock facilities late at night. Transferring responsibility to software can relieve time and money to be better used elsewhere.

Libraries are a prime example of crucial campus buildings that experience lulls in usage. Universities can save a lot of money over the long term by keeping their libraries open without an attendant. They will save costs in the long run, and their students will appreciate it. 

Justifying Resource Expansion with Better Access Measurement

Many institutions have a stake in measuring the use of their facilities. Departments often report this information upward in their organization for better future decision making. The problem with traditional methods of measuring use is that it usually takes the form of a single attendant who is staffed at all times, manually logging people as they arrive. This can be costly over the course of an academic year. In a library equipped with smart locks, access control software can log late night visitors. If facility managers see high entrances late at night, it could be a sign that they should extended open hours later into the night. With an efficient means of measuring and reporting resource usage, campus leaders can more easily make the case for expanding hours and reducing the need for ever-present attendants.

Access Control for Better Facility Management

In spite of the best intentions of campus facility managers, efforts to ensure the availability of campus resources like gyms and libraries are lacking efficiency. Relying on manual methods for usage logging can be costly and potentially inaccurate.

 Issues associated with the security and measurement of college and university resources can be addressed with a single capable access control system.  The best ones employ a dashboard that puts usage metrics and lock management tools in the same place. When employed in the right way, a door lock system can replace the need for additional staffing, and accurate usage tracking can help facility managers move forward. 

The team at RemoteLock knows all about lock access control systems. Give us a call to get started towards addressing your facility management concerns.